If you’re like many nonprofits, you probably started your accounting journey with QuickBooks. It’s easy to use, affordable, and works well when your organization is small. But as your mission grows and your financial needs become more complex, QuickBooks can start to hold you back. Manual workarounds, limited reporting, and time-consuming processes can make it harder to focus on what matters most: advancing your mission.
So, how do you know when it’s time to move on? Here are some common signs—and why Sage Intacct might be the next step for your organization’s growth.
1. Reporting Takes Too Long and Lacks Detail
Financial reports should help you make better decisions, not slow you down. But with QuickBooks, nonprofits often struggle to create the reports they need, especially when tracking multiple grants, programs, or locations. If you’re spending hours combining data from QuickBooks and spreadsheets—or if your reports don’t provide the insights you need—it might be time to upgrade.
How Sage Intacct Helps:
With Sage Intacct, real-time dashboards and customizable reports give you instant access to key metrics. Need to track expenses by grant or monitor program budgets? No problem. Stakeholders can drill down into the details they need—without waiting days for reports to be manually prepared.
2. Too Much Manual Data Entry
If your team is buried in spreadsheets or manually entering journal entries, you’re not alone. Many nonprofits rely on manual workarounds to handle revenue recognition, grant tracking, or multi-entity consolidation—tasks that QuickBooks wasn’t built to automate.
How Sage Intacct Helps:
Sage Intacct automates repetitive processes like journal entries, expense allocations, and inter-entity transactions. This saves time, reduces errors, and frees your team to focus on higher-value tasks. For example, Atlas Network streamlined its financial processes with Sage Intacct, boosting efficiency by 75% and saving two weeks each month by automating manual journal entries.
3. Your Month-End Close Takes Too Long
Closing the books should be a smooth process, but QuickBooks often requires extra work when managing multiple programs, restricted funds, or intercompany transactions. Consolidating data from spreadsheets and fixing manual errors can drag out your close and delay critical financial insights.
How Sage Intacct Helps:
With built-in automation and advanced financial controls, Sage Intacct accelerates the month-end close. You can consolidate financials across multiple locations or entities in minutes, ensuring accurate, audit-ready data without the spreadsheet headaches.
4. Limited Visibility Into Real-Time Data
QuickBooks offers basic reports, but it doesn’t provide the real-time visibility today’s nonprofits need. Without up-to-date information, it’s harder to monitor cash flow, track program performance, or make data-driven decisions.
How Sage Intacct Helps:
Sage Intacct’s role-based dashboards deliver real-time insights tailored to each stakeholder’s needs. Whether you’re a CFO tracking KPIs or a program manager monitoring grant spending, you get the information you need at a glance—helping you stay agile and responsive.
5. You’re Ready to Scale—But QuickBooks Isn’t
As your nonprofit grows, so do your financial complexities. Whether you’re managing more grants, expanding to new locations, or handling higher transaction volumes, QuickBooks can start to feel like a roadblock. Without advanced functionality or scalability, your finance team may spend more time fixing problems than supporting your organization’s growth.
How Sage Intacct Helps:
Built with growth in mind, Sage Intacct scales effortlessly as your organization expands. Its cloud-based platform handles increasing transaction volumes, supports multi-entity operations, and ensures compliance with nonprofit accounting standards.
Is It Time to Upgrade?
If you’re spending too much time wrestling with spreadsheets, waiting for reports, or creating manual workarounds, it might be time to explore a more advanced solution. Sage Intacct empowers nonprofits with the automation, visibility, and scalability needed to support long-term growth—so you can focus more on your mission and less on your back office.
Ready to take the next step?
At SullTech Services, we specialize in helping nonprofits transition from QuickBooks to Sage Intacct. Our experienced team takes the time to understand your workflows and create tailored solutions that streamline your accounting processes—freeing up time and resources to support your mission.
👉 Contact us today to learn how Sage Intacct can help your nonprofit grow smarter, not harder.